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Home » Departments & Services » Pupil Personnel Services » Comprehensive Guidance Plan » Tentative Calendar of Events for Grades 9-12

Tentative Calendar of Events for Grades 9-12

SEPTEMBER

  • Program and schedule adjustments
  • New student orientation and placement
  • College representative visitations
  • Guidance Orientation for new faculty
  • Attend grade level assemblies and highlight year activities for each grade level
  • Acknowledge PSAT/NMSQT commended students
  • Acknowledge AP Scholars
  • Preparation of letters of recommendation for college bound students
  • NCAA updates and verification
  • Monitor student attendance
  • Meetings with new students
  • Naviance/College Application Workshop
  • Individual meeting with seniors and parents for post-high school planning
  • Order financial aid materials for the upcoming financial aid season
  • Evening program for students/parents: Financial Aid/Scholarship Workshop

OCTOBER

  • Progress reports checked
  • Appropriate individual academic counseling
  • Organize College Night, an evening program for parents and students
  • Organize and promote PSAT through presentations (grades 10 and 11)
  • College representative visitations
  • Small group meetings with 9th grade students
  • Certification of diploma status
  • Preparation of letters of recommendation for college bound students
  • Monitor student attendance (both our school and out of district placements)
  • Coordination of parent-teacher conferences
  • Communication with parents via mail, email and phone
  • HS guidance website updates
  • Weekly IST meetings

NOVEMBER

  • Run High Honor Roll and Merit Roll lists (first marking period). Report to newspaper
  • Individual meeting with seniors and invited parents (continued)
  • Oversee nominations and analyze transcripts for (including but not limited to):
    1. Academic Excellence Scholarships
    2. Rensselaer Medal
    3. University of Rochester Bausch and Lomb Award
    4. Hugh O’Brien Youth Leadership Program
    5. Rotary RYLA Program
  • First marking period report cards checked. Appropriate individual academic counseling
  • Academic warning letters sent to parents of seniors whose graduation is in jeopardy
  • Master schedule preparation begins
  • Solicit departments for new course selections
  • Preparation of letters of recommendation for college bound students
  • Monitor student attendance

DECEMBER

  • Report Cards checked:
    1. Academic counseling
    2.  Intervention Strategies:
      1. Counselor and student meeting
      2. Counselor and parent discussion/meeting
      3. Counselor, parent, and teacher conference
      4. File review
      5. Referral to IST or after school help
  • List to faculty regarding January Regents/RCT exams
  • Master schedule preparation begins:
    1. Update course description booklet
    2. Update course selection sheets
  • Small group presentations on interpreting Preliminary SAT results (sophomores/juniors).
  • Meetings with parents as requested
  • Letter home to parents regarding January Regents/RCT exams
  • Preparation of letters of recommendation for college bound students
  • Monitor student attendance
  • SUNY Orange Instant Admissions Session
  • Sojourner Truth Awards Nominations

JANUARY

  • Second semester program adjustments
  • Master schedule preparation
  • Letter to families regarding SAT/ACT/PSAT registration for students with disabilities who require modifications
  • Preparation of letters of recommendation for college bound students
  • Monitor student attendance

FEBRUARY

  • Run High Honor Roll and Merit Roll lists (first marking period). Report to newspaper
  • Academic warning letters sent to parents of seniors whose graduation is in jeopardy
  • Report cards checked, appropriate academic counseling
  • Individual scheduling meetings with students and parents continued
  • Career and Tech Center visitation (10th grade)
  • Preparation of senior mid-year reports (sent to colleges)
  • Prepare Local Scholarship Common Application
  • Preparation of letters of recommendation for college bound students
  • Monitor student attendance
  • Evening program: Eighth Grade Parent’s night – high school orientation
  • Course selections through Parent Portal/Student Portal
  • Transition activities coordination with middle school counseling staff for incoming 9th graders
  • Presentations in 8th grade classes at middle school
  • Begin three session College Planning Course with 11th graders in English class

MARCH

  • Individual scheduling meetings with students and invited parents (continued)
  • Meet with seniors to distribute and collect the Common Applications for Local Scholarships
  • Report Cards checked:
    1. Academic counseling
    2. Intervention strategies:
      1. Counselor and student meeting
      2. Counselor and parent discussion/meeting
      3. Counselor, parent, and teacher conference
      4. File review
      5. Referral to IST/RtI or after school help
  • Update, revise and distribute senior and junior calendar
  • Sojourner Truth Awards Conferral
  • College Planning Night for 11th grade parents
  • Monitor student attendance
  • Coordination of parent-teacher conferences

APRIL

  • Run High Honor and Merit Roll Lists (third quarter)
  • Report to newspaper
  • Report Cards checked:
    1. Academic Counseling
    2. Intervention Strategies
      1. Counselor and student meeting
      2. Counselor and parent discussion/meeting
      3. Counselor, parent, and teacher conference
      4. File review
      5. Referral to IST or after school help
  • Master schedule preparation
  • Academic warning letters sent to parents of seniors whose graduation is in jeopardy
  • Monitor student attendance
  • Coordinate SUNY Orange Instant Admissions session
  • ASVAB

MAY

  • College Night (SUNY Orange) – Juniors
  • Letters mailed home regarding June Regents
  • Begin work with 10th grade students involving Career Interest Profiler and introduction to Naviance
  • List to faculty regarding June Regents
  • Intensive academic counseling for potential senior failures
    1. Continuous teacher updates
    2.  Continuous student contact via email and phone
    3.  Continuous parent contact via email and phone
  • Participation in scholarship meeting
  • Monitor student attendance

JUNE

  • Program adjustments for fall due to schedule limitations, failures, etc.
  • Certification of diploma status
  • Finalize diploma lists
  • List to faculty regarding June Regents/RCT exams
  • Update, revise and mail failure letters and summer school information
  • Summer school registration
  • Verification of June graduates’ diploma requirements
  • Presentation of Guidance Awards at Student Recognition Night
  • Notification to junior class of State Education scholarship eligibilities
  • Participation in commencement activities
  • Master Schedule (continued)
  • Monitor student attendance
  • Goshen Alumni College Panel

SUMMER

  • Schedules are made available to view online (grades 9-12)
  • Verification of final grades, course requirements, Regents, etc.
  • Parent and student contacts for schedule adjustments
  • Final transcript preparation for colleges and NCAA
  • Scheduling of new students
  • Meetings with incoming juniors and parents to review scheduling, Four Year Plan and college career planning
  • Senior ranking (check each transcript)
  • Preparation for school opening in fall
  • Freshman Barbeque
  • Summer orientation program for incoming ninth graders and new students
  • Summer school grade and schedule adjustments
  • Produce and finalize senior transcripts
  • Grade/course level changes
  • Course conflict resolution

YEARLONG ACTIVITIES

  • Instruction Support Team (IST) Meetings
  • Attend CSE conferences upon request of the chairperson or parent
  • College visitations
  • HS Guidance website updates
  • Group counseling grades 9-12
  • Individual and crisis intervention counseling
  • Conduct individual counseling sessions for students who have been suspended for drug/alcohol related issues
  • Referrals to CSE, RtI, IST, CPS, PINS and other community agencies
  • Follow-up on drop outs
  • ED advisement/assistance with applications
  • Cooperate with Career Internship Coordinator to arrange for job shadowing and internships
  • New student registration and orientation
  • Creation, maintenance and implementation of annual master schedule
  • Write student recommendations for college, scholarships, and volunteer opportunities
  • Arrange parent/student/teacher/counselor conferences
  • Ongoing communication with faculty, staff and other school constituencies
  • Communication via mail, phone and email to parents/guardians and students
  • Membership on various school committees
  • Membership on National, State and Local Counseling Associations
  • Continued review of transcripts for scholarships and other leadership opportunities
  • Maintain contact with local agencies and community resources
  • Creation and maintenance of student transcripts for out of district placements