Tentative Calendar of Events for Grades 9-12

SEPTEMBER

• Program and schedule adjustments
• New student orientation and placement
• College representative visitations
• Guidance Orientation for new faculty
• Attend grade level assemblies and highlight year activities for each grade level
• Acknowledge PSAT/NMSQT commended students
• Acknowledge AP Scholars
• Preparation of letters of recommendation for college bound students
• NCAA updates and verification
• Monitor student attendance
• Meetings with new students
• Naviance/College Application Workshop
• Individual meeting with seniors and parents for post-high school planning
• Order financial aid materials for the upcoming financial aid season
• Evening program for students/parents: Financial Aid/Scholarship Workshop

OCTOBER

• Progress reports checked
• Appropriate individual academic counseling
• Organize College Night, an evening program for parents and students
• Organize and promote PSAT through presentations (grades 10 and 11)
• College representative visitations
• Small group meetings with 9th grade students
• Certification of diploma status
• Preparation of letters of recommendation for college bound students
• Monitor student attendance (both our school and out of district placements)
• Coordination of parent-teacher conferences
• Communication with parents via mail, email and phone
• HS guidance website updates
• Weekly IST meetings

NOVEMBER

• Run High Honor Roll and Merit Roll lists (first marking period). Report to newspaper
• Individual meeting with seniors and invited parents (continued)
• Oversee nominations and analyze transcripts for (including but not limited to):
  1. Academic Excellence Scholarships
  2. Rensselaer Medal
  3. University of Rochester Bausch and Lomb Award
  4. Hugh O’Brien Youth Leadership Program
  5. Rotary RYLA Program
• First marking period report cards checked. Appropriate individual academic counseling
• Academic warning letters sent to parents of seniors whose graduation is in jeopardy
• Master schedule preparation begins
• Solicit departments for new course selections
• Preparation of letters of recommendation for college bound students
• Monitor student attendance

DECEMBER

• Report Cards checked:
  1. Academic counseling
  2.  Intervention Strategies:
     1. Counselor and student meeting
     2. Counselor and parent discussion/meeting
     3. Counselor, parent, and teacher conference
     4. File review
     5. Referral to IST or after school help
• List to faculty regarding January Regents/RCT exams
• Master schedule preparation begins:
  1. Update course description booklet
  2. Update course selection sheets
• Small group presentations on interpreting Preliminary SAT results (sophomores/juniors).
• Meetings with parents as requested
• Letter home to parents regarding January Regents/RCT exams
• Preparation of letters of recommendation for college bound students
• Monitor student attendance
• SUNY Orange Instant Admissions Session
• Sojourner Truth Awards Nominations

JANUARY

• Second semester program adjustments
• Master schedule preparation
• Letter to families regarding SAT/ACT/PSAT registration for students with disabilities who require modifications
• Preparation of letters of recommendation for college bound students
• Monitor student attendance

FEBRUARY

• Run High Honor Roll and Merit Roll lists (first marking period). Report to newspaper
• Academic warning letters sent to parents of seniors whose graduation is in jeopardy
• Report cards checked, appropriate academic counseling
• Individual scheduling meetings with students and parents continued
• Career and Tech Center visitation (10th grade)
• Preparation of senior mid-year reports (sent to colleges)
• Prepare Local Scholarship Common Application
• Preparation of letters of recommendation for college bound students
• Monitor student attendance
• Evening program: Eighth Grade Parent’s night – high school orientation
• Course selections through Parent Portal/Student Portal
• Transition activities coordination with middle school counseling staff for incoming 9th graders
• Presentations in 8th grade classes at middle school
• Begin three session College Planning Course with 11th graders in English class

MARCH

• Individual scheduling meetings with students and invited parents (continued)
• Meet with seniors to distribute and collect the Common Applications for Local Scholarships
• Report Cards checked:
  1. Academic counseling
  2. Intervention strategies:
     1. Counselor and student meeting
     2. Counselor and parent discussion/meeting
     3. Counselor, parent, and teacher conference
     4. File review
     5. Referral to IST/RtI or after school help
• Update, revise and distribute senior and junior calendar
• Sojourner Truth Awards Conferral
• College Planning Night for 11th grade parents
• Monitor student attendance
• Coordination of parent-teacher conferences

APRIL

• Run High Honor and Merit Roll Lists (third quarter)
• Report to newspaper
• Report Cards checked:
  1. Academic Counseling
  2. Intervention Strategies
     1. Counselor and student meeting
     2. Counselor and parent discussion/meeting
     3. Counselor, parent, and teacher conference
     4. File review
     5. Referral to IST or after school help
• Master schedule preparation
• Academic warning letters sent to parents of seniors whose graduation is in jeopardy
• Monitor student attendance
• Coordinate SUNY Orange Instant Admissions session
• ASVAB

MAY

• College Night (SUNY Orange) – Juniors
• Letters mailed home regarding June Regents
• Begin work with 10th grade students involving Career Interest Profiler and introduction to Naviance
• List to faculty regarding June Regents
• Intensive academic counseling for potential senior failures
  1. Continuous teacher updates
  2.  Continuous student contact via email and phone
  3.  Continuous parent contact via email and phone
• Participation in scholarship meeting
• Monitor student attendance

JUNE

• Program adjustments for fall due to schedule limitations, failures, etc.
• Certification of diploma status
• Finalize diploma lists
• List to faculty regarding June Regents/RCT exams
• Update, revise and mail failure letters and summer school information
• Summer school registration
• Verification of June graduates’ diploma requirements
• Presentation of Guidance Awards at Student Recognition Night
• Notification to junior class of State Education scholarship eligibilities
• Participation in commencement activities
• Master Schedule (continued)
• Monitor student attendance
• Goshen Alumni College Panel

SUMMER

• Schedules are made available to view online (grades 9-12)
• Verification of final grades, course requirements, Regents, etc.
• Parent and student contacts for schedule adjustments
• Final transcript preparation for colleges and NCAA
• Scheduling of new students
• Meetings with incoming juniors and parents to review scheduling, Four Year Plan and college career planning
• Senior ranking (check each transcript)
• Preparation for school opening in fall
• Freshman Barbeque
• Summer orientation program for incoming ninth graders and new students
• Summer school grade and schedule adjustments
• Produce and finalize senior transcripts
• Grade/course level changes
• Course conflict resolution

YEARLONG ACTIVITIES

• Instruction Support Team (IST) Meetings
• Attend CSE conferences upon request of the chairperson or parent
• College visitations
• HS Guidance website updates
• Group counseling grades 9-12
• Individual and crisis intervention counseling
• Conduct individual counseling sessions for students who have been suspended for drug/alcohol related issues
• Referrals to CSE, RtI, IST, CPS, PINS and other community agencies
• Follow-up on drop outs
• ED advisement/assistance with applications
• Cooperate with Career Internship Coordinator to arrange for job shadowing and internships
• New student registration and orientation
• Creation, maintenance and implementation of annual master schedule
• Write student recommendations for college, scholarships, and volunteer opportunities
• Arrange parent/student/teacher/counselor conferences
• Ongoing communication with faculty, staff and other school constituencies
• Communication via mail, phone and email to parents/guardians and students
• Membership on various school committees
• Membership on National, State and Local Counseling Associations
• Continued review of transcripts for scholarships and other leadership opportunities
• Maintain contact with local agencies and community resources
• Creation and maintenance of student transcripts for out of district placements